GLOBAL CONGRESS PROJECT

Vienna

GLOBAL CONGRESS PROJECT

Vienna

the brief

GLOBAL CONGRESS PROJECT

Our task was to manage our client’s participation at a global medical congress, including all the travel & logistics arrangements, exhibition booth design & build and sponsored, clinical symposia.

Our task was to manage our client’s participation at a global medical congress, including all the travel & logistics arrangements, exhibition booth design & build and sponsored, clinical symposia.

GLOBAL CONGRESS PROJECT

solution

We were appointed to the project quite late and had to work quickly to secure the necessary hotel accommodation to support our client’s delegation of 250 staff and key customers from across Europe.
We sourced six carefully selected hotels in the city of Vienna, all with easy access and good transport links to the convention centre and we allocated specific country groups to each hotel to maintain continuity between our client’s staff and their customers.
We managed all of the delegate registration and communication and coordinated the flights and ground transportation programme, including airport and group dinner transfers.

Our creative and technical team combined to design and build the exhibition booth and we also supported the client with the programme development and coordination of the clinical symposia which they had sponsored during the congress.
The exhibition design scheme also included a custom-designed and built model of the client’s injection device which measured over 2m in height and was mounted on a revolving plinth to create a focal feature on the booth.
We deployed a team of 8 experienced staff on-site for the duration of the congress to support our client and ensure that all the logistical and technical arrangements were managed seamlessly.

We were appointed to the project quite late and had to work quickly to secure the necessary hotel accommodation to support our client’s delegation of 250 staff and key customers from across Europe.
We sourced six carefully selected hotels in the city of Vienna, all with easy access and good transport links to the convention centre and we allocated specific country groups to each hotel to maintain continuity between our client’s staff and their customers.
We managed all of the delegate registration and communication and coordinated the flights and ground transportation programme, including airport and group dinner transfers.

Our creative and technical team combined to design and build the exhibition booth and we also supported the client with the programme development and coordination of the clinical symposia which they had sponsored during the congress.
The exhibition design scheme also included a custom-designed and built model of the client’s injection device which measured over 2m in height and was mounted on a revolving plinth to create a focal feature on the booth.
We deployed a team of 8 experienced staff on-site for the duration of the congress to support our client and ensure that all the logistical and technical arrangements were managed seamlessly.

experience

THE
OVERVIEW

• Location: Vienna, Austria
• Audience: 250 delegates from across Europe

THE
OVERVIEW
• Location: Vienna, Austria
• Audience: 250 delegates from across Europe

Venue search

& selection

Delegate management

& communication

Flights

& transportation

Creative design

& branding of all event collateral

Exhibition design

& build

Coordination

of group dinners

showcase

showcase

Virtual Event

CHAMPIONSHIP ARENA

We were challenged to create a bespoke, virtual environment to support the roll-out of a global sales training programme.

Paul
showcase

Vienna

GLOBAL CONGRESS PROJECT

Our task was to manage our client’s participation at a global medical congress, including all the travel & logistics arrangements, exhibition booth design & build and sponsored, clinical symposia.

Paul
showcase

Copenhagen

GLOBAL DIABETES SUMMIT

Hosted in Copenhagen, this ‘first of its kind’ summit drew together a diverse global audience from 26 different countries and spanning industry, academia, government, city/urban planning and the healthcare profession to focus on the rise of urban diabetes.

Paul
showcase

Virtual Event

VIRTUAL LABORATORY EXPERIENCE

We were challenged to develop a bespoke customer experience programme, combining a virtual laboratory tour with live learning and engagement opportunities for our client’s key customers.

Paul
showcase

London

EUROPEAN PRODUCT LAUNCH

Undoubtedly, one of our more technically challenging briefs, our task was to deliver the official launch of a new diagnostic instrument measuring 5m in length and weighing in at a mighty 1.5 tonnes at the client’s exhibition & events space in London.

Paul
showcase

Brighton

ANNUAL COMPANY CONFERENCE

Having run this event for the previous 9 years, Activate’s challenge was to work with the client team to create something different both for the conference and party elements of this event.

Paul